Development Events Manager
City: Minneapolis, MN
Salary: Depends on qualifications
Reports to: Director of Development
The Guthrie Theater engages exceptional theater artists in the exploration of both classic and contemporary plays connecting the community we serve to one another and to the world. Through its extraordinary artists, staff and facility, the Guthrie is committed to the people of Minnesota, and from its place, rooted deeply in the Twin Cities, influences the field as a leading 21st century arts organization.
Every year more than 500 people, both on stage and off, help ensure our success in creating and supporting the highest level of theater. As an organization, we are committed to our values of Artistic Excellence, Community, Equity, Diversity and Inclusion, and Fiscal Responsibility.
The Development Events Manager is a self-motivated, high-energy person who manages and coordinates successful execution of Guthrie Theater fundraisers and other development events. This position coordinates the planning and execution of one major annual fundraising event, 9-10 Opening Night Celebrations, and additional special events on-site and in donors’ homes.
• Handle all aspects of event planning and implementation such as compiling lists, working with vendors, function set up, intake of RSVPs, signage, décor, menu, speaking program, online and print invitations, guest list management, database report generation and reconciliation.
• Monitor scheduling, costs and usage of event locations and coordinate catering, facilities management and ITS departments to facilitate judicious use of services and resources within the allocated budget.
• Maintain the Development Events Calendar, and circulate updates organization-wide.
• Schedule and organize volunteer board committee members on various events.
• Manage all aspects of event production including but not limited to scheduling, invitation and collateral design, registration, theme and décor, menu, logistics, guests, speaking points.
• Work with Director of Corporate Giving to obtain event sponsorship and corporate tables.
• Create and adhere to event timelines and distribute information and assignments to staff and volunteers in sufficient advance notice.
• Work with external event vendors (caterer, space rental, equipment rental, production services, entertainment services, florist, valet and parking services, designers, printers) to provide services for the event within budget and timeline.
• Work with internal staff (graphic design, front-of-house, box office, marketing, development, top management) to provide services for the event within budget and timeline.
• Act as main point of contact day of events.
• Provide exceptional customer service to Guthrie patrons and donors of the Guthrie.
• Coordinate delivery of all internally-provided event items such as liquor, decorations, flowers, donated items, etc to the event site.
• Supervise the RSVP process to ensure accuracy and customer satisfaction.
• Work with development staff to ensure all event invitation lists are accurate and inclusive.
• Assist patrons with accessibility needs as needed or when appropriate.
• Problem solve patron problems as arise, elevating as needed to supervisors.
• Create and adhere to event budgets by managing expenses and invoices.
• Produce clear records of the events and evaluate the success of the event in writing.
• Organize meetings and administrative materials for event committees including scheduling, note-taking, information-gathering, and follow-up.
Qualifications or requirements
• 3 -5 years verifiable professional event experience in a fast paced environment.
• Ability and willingness to work nights and weekends based on event schedule.
• Experience, ability and commitment to working with diverse groups in terms of gender expression, race, sexual orientation, religion, ability, age, class and immigrant status.
• Exceptional attention to detail.
• Ability to work quickly, efficiently and independently.
• Ability to be proactive in order to anticipate and solve problems.
• Demonstrated ability to take initiative.
• Skill in time management and planning to handle the multiple demands.
• Ability to exercise good judgment and to maintain absolute confidentiality.
• Exceptional interpersonal skills.
• Demonstrated skills in Microsoft Outlook, including Word, Excel, and Power Point.
• Skill in writing, proofreading and editing to send out error-free communication.
• Ability to remain calm and diplomatic under pressure.
• Flexibility and ability to easily adapt to change.
How to apply
Applicants must submit the following to be considered for the position:
• Cover letter
• References (3 total)
The Guthrie is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from people of color and women. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.