Director of Finance and Operations
City: Saint Paul, MN
Salary: $70,000-$80,000 / yr.
Is this a remote / work from home position?: No
Commitment to Equity: Minnesota Museum of American Art seeks to expansively explore American identities through art, recognizing that the lived experiences and creativity of many artists, cultures, and communities have been historically, and presently are, underrepresented by museums. In order to do this, we will directly address issues of inclusion, diversity, equity, accessibility, and race in how we hire, develop exhibitions and programs, enter into relationships, create opportunities, eliminate barriers to participation, and authentically live our mission and values. We are committed to advancing the richness of differences and the equitable inclusion of them. We recognize that this work is constant, ongoing, and will evolve over time.
The M seeks a Director of Finance and Operations to provide strong leadership and vision through a transformative time in the museum’s life and operations. The position is responsible for financial management and planning, accounting and finance activities, including budgeting, audits, and reporting; and management operations for the M. Reporting to the Executive Director, the Director of Finance and Operations is a resource to all staff and the Board of Trustees, oversees the human resource and IT functions, and supervises facilities and administration staff.
• Lead the preparation of annual budgets, identify budget priorities, provide training and guidance to department budget owners, facilitate meetings, provide necessary documentation to the board and budget owners, and ensure all documentation is accurate
• Serve as primary financial liaison to the Board; participate in Board meetings and finance committee meetings; prepare reports and make presentations on a variety of matters to the Board and others
• Supervise the financial health of the organization alongside the Executive Director
• Assist with capital campaign, specifically around reporting, forecasting, and cost allocations
• Prepare for and carry out all staff work required to complete annual financial audit
• Manage and coordinate with external bookkeeping support
• Maintain accounting and financial reporting systems in accordance with generally accepted principles of accounting. Look for opportunities to improve quality, create efficiencies, and accuracy
• Prepare financial reports for funders and other outside parties, as requested
• Ensure the timely and accurate preparation of the financial records and reports of the museum in accordance with generally accepted accounting principles
• Ensure proper characterization of contributed funds including funds from grants, sponsorships, campaigns, and funds donated by individuals; monitor fund expenditures to ensure consistency with funder intent
• Oversee human resource policy and procedures for the organization and maintain working knowledge of the legal requirements related to personnel and benefits management and payroll
• Implement consistent employment practices and policies and communicate with staff in a proactive manner about those practices; serve as point person for all employment issues, questions, and challenges that may arise
• Manage the compensation and benefits provided to museum employees; oversee execution of payroll, deductions, and proper withholdings
Leadership and Organizational Development
• Direct the daily operations of the organization and serve as a member of the Leadership Team, including planning of new systems to enhance the efficiency and well-being of museum operations
• Advance the organization’s commitment to Inclusion, Diversity, Equity, and Accessibility and foster a culture of curiosity, innovation, and excellence
• Manage and coordinate external IT support such as set up, purchasing equipment, and contracting arrangements.
• Serve as principal coordinator of facilities planning, oversight, building owner relationship
• Serve on the Leadership Team, guide business development, and contribute to organizational planning
• As requested, participate in or lead special projects, such as staff retreat
Qualifications or requirements
Qualifications and Experience
• Bachelor’s Degree in Finance, Accounting, Business, or Nonprofit administration; Master’s Degree and current CPA designation preferred
• At least four (4) years experience in museums, cultural organizations, or nonprofit administration, specific emphasis on arts and culture background preferred
• Demonstrated experience in finance, financial management, and accounting
• Great know-how in bringing people together, teamwork, and effective communication skills
• Excellent interpersonal skills and demonstrated resilience and openness in dealing with organizational challenges
• Demonstrated experience in leadership, work organization, effective personnel management, budget monitoring and collaborative work;
This is a full-time, benefits-eligible senior staff position. Salary range: $70,000-$80,000
How to apply
We know there are great candidates who may not fit into what we’ve described above, or who have important skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself.
Please submit letter of interest and resume to Executive Director Kristin Makholm at email@example.com. We will begin reviewing resumes on or before July 23. The position will remain open until the right candidate is found.
Affirmative Action, Equal Opportunity Employer