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University of Minnesota Archives

Institutional Archivist

Location: MN - Twin Cities Metro
Type: Full Time
Category: Libraries and archives

City: Minneapolis, MN
Salary: $45,046 – $90,092 / yr. range
Is this a remote / WFH position?: No

Job description

The University of Minnesota-Twin Cities Campus Libraries seeks a dynamic, collaborative individual for the position of Institutional Archivist to be part of a team to provide collection management, reference, instruction, and outreach services for the University of Minnesota Archives and within the broader efforts of the Department of Archives & Special Collections (ASC). The Institutional Archivist participates in processing planning and description of institutional records in support of user access, the mission of the University Libraries, and the University‚Äôs system-wide strategic plan to “advance a deeper understanding of institutional history.” The Institutional Archivist integrates technologies, processes, resources, and people to sustain in-person and digital access to archival collections for all types of research use. Using a suite of tools and several digital repository programs including the University of Minnesota’s institutional repository, the University Digital Conservancy (UDC); UMedia, a digital collection of digitized primary source materials; and a growing digital records program of the department, the Institutional Archivist contributes new digital content for access purposes through collecting online institutional content, digitization projects, and digital records accessions. The Institutional Archivist is an expert in collection building, community-focused services, and archives-based instruction.

This position will work in partnership with faculty in the Department of History and the Heritage Studies and Public History program, including with the newly appointed Professor of History, Universities and Power incumbent who is charged with investigating how institutions of higher education affect their communities in ways that reproduce social power and inequity. Collaborations may include team-teaching, exhibit development, and mentoring graduate students and internships in public history and archival studies.

Institutional Context
The University Libraries is an integral part of campus life. Recognized in 2017 with the IMLS National Medal, the Libraries is a significant contributor of resources and programs within the metropolitan area, the state, and beyond. The Libraries provides a highly collaborative environment, distinguished by new models for teaching/learning, research support, and scholarly communication.

The Libraries is known for its advanced web services, significant collaborative digital library development, and a record of innovative partnerships. Its archives, special collections, and rare resources are among the largest in the U.S. Outreach is strengthened by unparalleled infrastructure for resource sharing and information access within the state and region provided by the University Libraries-based Minitex program. The Libraries is a member of the Association of Research Libraries, the Big Ten Academic Alliance, the Center for Research Libraries, the Digital Library Federation, and the Coalition for Networked Information, and is a founding partner in the HathiTrust.

The Institutional Archivist for the University of Minnesota Archives will take an active role in managing the existing and on-going acquisition, arrangement and description, and discoverability of administrative and system-wide collections, both physical and electronic, that document the University’s history. The incumbent will be expected to provide critical and independent judgment in conducting detailed research and analysis in support of complex institutional requests for historical information and supports a diverse user population working with archival collections. The Institutional Archivist will also engage collaboratively with faculty and students to promote and support the inclusion of institutional archives and public history-related service-learning initiatives and instruction into the curriculum of the Department of History and the Heritage Studies and Public History Program.

The University of Minnesota Archives is one of 15 distinct collecting areas in a highly collaborative department located in the Elmer L. Andersen Library. The position reports to the Head of the University Archives and Co-Director of the University Digital Conservancy. The Institutional Archivist will contribute to the knowledge base of the profession through research, publication, and professional engagement, working toward continuous appointment status.

This is a full-time, 12-month, continuous appointment track academic professional position with probationary appointment at the Assistant Librarian rank with the potential for appointment at the Associate Librarian rank. The Libraries offer a competitive salary commensurate with experience. Excellent benefits and substantial moving allowance.

Qualifications or requirements


+ Masters’ degree from an American Library Association accredited library school and/or an advanced degree with relevant experience.
+ Experience processing archival collections.
+ Previous instruction experience in a library or higher education setting.
+ Experience in managing projects.
+ Demonstrated ability and to support, respect and commit to embracing diverse backgrounds, values, and points of view in order to provide an environment that fosters an inclusive community.


+ Demonstrated creativity, initiative, self-direction, and innovative thinking.
+ Ability to successfully navigate highly collaborative efforts with multiple stakeholders.
+ Interest in problem-solving and analytical solutions.
+ Facility with technology and demonstrated interest in learning new skills applicable to archives.
+ Experience in conducting appraisal and preparing processing plans for institutional records.
+ Experience accessioning and arranging digital records.
+ Experience teaching interpretive skills and appropriate scholarly research use of primary resources at the college level.
+ Exhibit curation experience for physical installations and digital exhibits based on archival source material.

How to apply

Applications must be submitted online: To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Please attach the following documents in Word or PDF Format: (DO NOT copy and paste.)

+ Resume.
+ Cover Letter (identify cover letter with UL416).
+ Names, addresses, telephone numbers, and e-mail addresses of three current references.
+ Additional documents may be attached after application by accessing your “My Activities” page and uploading documents there.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Background Check Information
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.